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Solutions
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At BlueSkyz, we understand that reducing the paperwork, while offering
attendees the ability to register for your event at a time that suits
them, is important to you. Our online event management solution, in
combination with our offline solutions, will provide you with a complete
solution for your event management needs.
Benefits for Event Managers
When it comes to online event management, you need a solution that will
enhance the experience that all parties take with them. You need a
solution that is no less than the sophisticated image that you constantly
portray. You also need a solution that is fully customizable so that you
can pick and choose to use the areas of the tool that work best in combination
for your event. With BlueSkyz you will get all of that and so much more.
We deliver a robust, but flexible solution so that you can have our online
registration solution serve as a seamless extension off of your event's
home page. You will have the ability to change all attendee-facing aspects
of the system. You will save time from running cumbersome reports by simply
clicking a button and getting your custom reports instantly. You will be more
organized and it will show as the event attendees easily register online.
Benefits for Attendees
BlueSkyz will contribute to the success of your event by giving your
attendees a positive registration experience. Your attendees will be
more likely to register now that the process is so efficient, effortless,
and all-inclusive. Your attendees will enjoy being able to register at any
time of the day, over any period of time. They can customize their own
program session itinerary and book their hotel room and air travel all
in one place. Communication with speakers is now easier, as they will
have the ability to send e-mails to event speakers prior to the sessions
they plan to attend. And, you will be able to continue to offer your
attendees previously existing avenues to register: mail, phone, or fax.
Benefits for Associations & Corporations
What better method of gaining real-time data on your event
attendees, than to have them input all their event information
into an easy-to-use database tool for you. You will have access to
survey and financial reports, real-time lists of those that have
checked-in, and the ability to offer your attendee information to
exhibitors using advanced barcode technology. Keep in touch with your
attendees at any time using the built-in e-mail blasting features
available in BlueSkyz. With BlueSkyz you will also increase your
return on investment while witnessing a higher turn out of
attendees. Paperwork will decrease as a result of the increased
efficiency that only BlueSkyz can bring to the table.
All Inclusive
Complete Registration Solution
BlueSkyz offers end-to-end registration for your attendees, allowing
them to input their personal data for your records, customize their
personal itinerary of sessions they would like to attend at your event,
and make a secure online payment. The attendees can register at any
time of the day, any day of the week, and at whatever pace they so
choose. They can leave off at any point in the process and come back
later to complete their registration or make modifications, with their
previous selections saved.
As event administrator, you will have the ability to select which
fields to capture from the attendees, add survey questions to the
end of the registration process, and modify the attendee's
registration experience by subgroup.
We have also used our focus group input to build easy-to-use pop-up
support into the system. This will enable your attendees that are
not so Internet-savvy to be able to complete the online registration
process just like someone who is.
Housing Management
Input and manage your housing blocks online with BlueSkyz. Give
your attendees their choice of hotel based on subgroup. You will
realize a greater turn out by offering attendees a place to stay
during the course of the event. Already have a registration system?
Only need a housing management system? BlueSkyz offers the option to
use the stand-alone housing management solution.
Air Travel Management
Through our intuitive interface, attendees can book their air
travel to your event. They will be able to select from multiple
airlines and routes, at times and prices that work best for them. In
addition, if you reserve blocks of seats on particular flights or
airlines, you will be able to input that data into our system and
offer those vacancies to attendees first.
Abstract Management
BlueSkyz offers an integrated full service Proposal Management and
Processing service designed for organizations collecting abstracts,
papers, and presentations. The service includes online submission
as well as the traditional mail-in submission of proposals. Features
of this valuable tool include: Online Abstract Submission,
Online Grading for Reviewers, Custom Creative Development,
Conversion of Tables, Charts, Graphs, X-Rays, Images, and over
37,000 Characters and Symbols, Presentation scheduling,
Preparation and Delivery to Publisher, and more.
Lead Retrieval
You can easily offer your attendee information to event exhibitors
using a smart pen lead retrieval technology available with BlueSkyz. Should
your exhibitors choose to retain the information of the attendees who they
have met at the event, they can read the barcode on attendee's badge with
a simple handheld device and be able to later report on and market to
these individuals after the event.
Database Integration
With BlueSkyz, you will be able to integrate and transfer data
between your existing database and the online registration system. Not
only will this help the attendees save time from having to re-enter
their personal information, but it will also save you time by capturing
critical changes in data and import them back into your database at the
end of the event.
Attendee Management by Subgroup
BlueSkyz offers you the ability to manage your attendees by subgroups. If
you need to charge different event attendance prices to different groups
of people or offer some of your sessions to select individuals, you will
find that the subgroup management will make this a painless process.
Custom Reports & Surveys
With the built-in custom reporting capabilities, you will be able to easily
report on all the data that has been captured for your event. You can
view both the report results online or download the results to be read
in common spreadsheet applications, including Microsoft Excel. In addition
to having standard reporting methods, you will also have the ability
to search for individual attendees and make modifications to their
information or print out a single badge.
BlueSkyz allows you to easily add a survey to the end of the attendee's
registration process. You can fully customize the questions that you
ask and the types of answers that the attendees can provide you with.
Both the reporting and surveying functionality will help you analyze
the success of your event and make any needed modifications to it in the future.
Badge Creation
BlueSkyz will allow you to customize the fields of data that are included
on the attendee badges, as well as adjust the typeface and style of
the font used. You have the ability to specify the badge stock
that you are using, and can print badges directly from the
system. The barcode available on the badges works seamlessly with
the exhibitor lead retrieval smart pen technology.
E-Marketing & Communication Capabilities
With BlueSkyz e-marketing, you will find staying in touch with your event
attendees has never been easier. With a simple form to fill out, you
can welcome previous event attendees back at your next event or remind
those who have not completed registration yet to hurry up and register
before the price increases. You will be able to send e-mails to the
entire attendance list or to individual subgroups.
In addition, attendees will receive automatic personalized e-mails
when they have completed and paid for their registration as a receipt
of their transaction. This confirmation e-mail is customizable by
the event administrator.
Interactive Forum Between Attendees & Speakers
Your attendees will enjoy the ability to send questions/comments via
e-mail to speakers prior to your event, without the system revealing
the speaker's e-mail address. Speakers can gather these questions/comments
and better plan their session to meet and exceed the expectations of the audience.
Payment Processing
BlueSkyz will calculate all the attendee's event fees and present them
with the total price when they are ready to pay. The built-in online
credit card system will process an attendee's payment information
securely within seconds. If the credit card information is approved,
the attendee will receive both a confirmation thank you page and
e-mail. On the administrator side of things, you will be able to
view all attendee financial transactions, make adjustments to their
order, and run financial reports to get a list of those who have
paid, have made adjustments to their payment, or have cancelled.
Graphical Interface Customization
There are two ways that BlueSkyz can be customized to help you create
a seamless graphical interface with your event's home page. In the
BlueSkyz administrator, you will be able to change the colors and
typefaces of the fonts used on the attendee side of the system. In
addition, the BlueSkyz Team can build a site shell/template around
the registration tool using your event home page graphics and
colors, so that the attendee is not aware that they are leaving
the event home page when entering the online registration system. It
will appear as you have had your own internal staff construct this
magnificent online tool just for your event attendees!
If you do not already have an online marketing company selected to build
your event's home page, ask the BlueSkyz Team how we can help you. We
have the design and development staff on-hand to assist you with making
your event information come alive online.
Online Help
You do not need to be an expert on the Internet to set up your
event in BlueSkyz. With the built-in pop-up support feature,
help is always available at your fingertips. Should you have a
question or problem that is not featured in the online support, call
your dedicated BlueSkyz Account Executive, who can help you with a
resolution.
In Addition
Behind-The-Scenes Security
As you know, it is vital to the success of your event to have an
attendee completely comfortable with the registration process and
be assured that his/her data is safe. BlueSkyz delivers security
on multiple levels, where the network of servers is housed, so that
your data is never vulnerable.
Our network utilizes:
- Nokia firewalls and Check Point firewall software
- 24x7 security monitoring
- Operating system lockdown measures
Our data center utilizes:
- Security guards on site 24x7
- Biometric palm scanner and pin verification to enter facility
- Video monitoring of entire facility
- Class A building architecture
- Photo ID badges
Our application utilizes:
- VeriSign 128-bit secure certificates
- Encrypted credit card transmissions and storage
- Direct and encrypted internal database access
- Communication over secure ports
Our investment in full security allows attendees to feel at ease when
registering online, resulting in a greater number who will use
the economical online registration system. This protection also
ensures that your administrative tasks remain internal to your organization.
Support Call Center
If your registrants encounter any problems while registering online or have
a question concerning their registration, they can pick up the phone
and call the BlueSkyz call center. We have fully-trained staff in our
state-of-the-art call center anxiously waiting to help your attendees
register for your event. All interaction with your event attendees
will appear to be with your staff, as we will brand the call
greetings to suit you.
Attendee Registration Fulfillment
Once registrations begin to flow into the online system for your event,
you will need a way to mail event information, collateral, badges,
and registration confirmations to the attendees. The BlueSkyz Team
can fulfill these registrations for your organization and help you make
this a much simpler process.
On-Site Check-In & Registration
The BlueSkyz Team will be on site to assist your event attendees
with check-in or on-site registration and fulfillment, if needed for
your event. Your attendees will be in good hands with our expert staff.
Give us a call to learn more about how BlueSkyz can help you manage your
next event and to see a demonstration. You can reach the BlueSkyz Team at
410-643-0052 or using our online form.
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